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Terms and Conditions


This site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of our Site and to provide and improve our services. All Cookies used by and on our Site are used in accordance with current Cookie Law.

Before Cookies are placed on your computer or device, you will be shown a pop-up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of our Site may not function fully or as intended.

Certain features of our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them

In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access our Site more quickly and efficiently.

It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.


Information Held

iCOPS®, as data controller, hold business contact information including the names and contact details of individuals. This may include their email address, mobile or landline telephone numbers and business addresses. No sensitive information is held such as sex, religious beliefs or age.

The information stored is used solely on the GDPR lawful basis of: ‘Legitimate interests: the processing is necessary for your legitimate interests’. This includes advertising, marketing and public relations and for the upkeep of our own accounts. This processing of personal information is done solely to support primary business activity.

The information stored has come from a variety of sources including incoming business enquiries, and online searches for publicly available information on prospective business customers.

The individuals we hold information about are restricted to those we need to process for our own marketing and account – for example past, existing or present customers or suppliers. The information we hold is restricted to that information necessary for our advertising, marketing and public relations – for example, names, email addresses and other identifiers.

Additionally, we process this information for the purposes of keeping accounts relating to any business or other activity we carry out; for keeping records of purchases, sales or other transactions to ensure the relevant payments, deliveries or services take place.

The individuals we hold information about are restricted to anyone whose personal information needs to be processed for the upkeep of these accounts and records – for example past, existing or present customers or suppliers. Further, the information we hold is restricted to that personal information that is necessary for the upkeep of these accounts and records.

No information relating to any individual under the age of 18 years is or will ever be knowingly recorded.

Data Retention

The information we hold is reviewed annually to make sure that it is accurate and relevant to our ‘core business purposes’. Incorrect or out of date data will be updated when identified. 

Subject Access Requests


Any individual may submit a Subject Access Request at any time. Following verification of their identity, they will be provided in writing via email, a detailed report describing what personal data is held by iCOPS®, why it is being held, which individuals or organisation it has or might be shared with and the source of this information (if available), within one calendar month of submission. 

Data Breaches


In the event of a data breach, the risk to individuals on our data base is low and unlikely to affect the rights and freedoms of those individuals that could result in: discrimination, damage to reputation, financial loss, loss of confidentiality or any other significant economic or social disadvantage. However, in the event that exposure to this risk is possible, the ICO will be informed within 72 hours of the breach becoming known, followed by direct correspondence to the individual(s) concerned.

Data Sharing


We do not directly share any of the information I store digitally in my database with any third party.



If any individual feels that any aspect of these activities contravenes G.D.P.R. regulations, they are invited to contact us directly to which we will respond formally within 10 working days. Individuals should be aware that if they believe there is a problem with the way we are handling their data, they also have the right to complain to the ICO if they wish.

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